Divisional Secretariat - Matale

Service Cluster of Divisional Secretariat

Civil Registrations

Birth Certificates

National Identity Cards

Issuance of Permits

Timber Cutting / Transport Licences

Vehicle Revenue Licences

Issuing of Certificates

Business Name Registration

Income Certificates

Pension Services

New Civil Pensions

Widows' and Orphans' Pensions

Land Administration

Land Grants and Permits

Land Related Services

Social Welfare & Benefits

President's Fund

Social Welfare Services

Field Officers

Field Officers' Contact Details

Grama Niladhari / Development Officers

Contact Details

internal affairs unit

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Registration of a new business

Application form for submitting for the registration of a new business. Please submit the following documents completely.

Application form for registering a new business (affixing a stamp of Rs. 5.00, but when a Justice of the Peace signs a partnership business application, a stamp of Rs. 100/= should be affixed).
Application letter.
A photocopy of the trade license issued for that year by the relevant local authority (Municipal Council/Pradeshiya Sabha).
Certified copies by the Grama Niladhari of the deed related to the business premises and the original folio (deed / absolute/sinna-kara).
If the land belongs to another owner, a consent letter signed by the owner in front of the Grama Niladhari expressing consent to register the business name.
A certificate confirming qualifications must be submitted when carrying on a business (Ayurvedic).
Public Health Inspector's report (for selling food items, canteens, hotels, beauty salons).
A photograph showing how the name board of the business place is displayed.
Environmental officer's report as required.
A photocopy of the applicant's national identity card.
Grama Niladhari report related to the business place.
If it is a factory or a workplace, registration from the District Factories Inspecting Engineer's Office.
Approval of the Range Forest Office if it is related to timber.

(All photocopies submitted must be copies certified by the Grama Niladhari.)

Form notifying the cessation of trade activities - Download
Application form to be sent by an individual for registration - Download
Application form to be sent by a trading company for registration - Download
Business Name Registration Form No. 6 - Download

CLICK HERE FOR ONLINE SERVICES

Issuing income certificates

01.	Obtaining the recommendation of the Grama Niladhari after completing the income certificate application.
02.	Submitting documents confirming income along with the recommendation of the Grama Niladhari. Submitting with the request letter of the applicant to the Divisional Secretariat.
03.	After obtaining the approval of the Divisional Secretary, the applicant should pay 1.15% of the annual income to the Divisional Secretariat.
04.	After the payment, the income certificate is issued and the signature is obtained that it has been accepted.

CLICK HERE FOR DOWNLOAD APPLICATION NO 01

CLICK HERE FOR DOWNLOAD APPLICATION NO 02

Issuing value certificate

01.	Obtaining the recommendation of the Grama Niladhari after completing the value certificate application.
02.	Submitting the application to the Divisional Secretariat along with the request letter, deed and its copy, land deed, transcripts obtained from the Pradeshiya Sabha and the building plan approved by the Pradeshiya Sabha if it is a building.
03.	After obtaining the approval of the Divisional Secretary, the applicant should pay 1.15% of the annual income to the Divisional Secretariat.
04.	After the payment, the value certificate is issued and the signature is obtained that it has been accepted.

Timber Cutting licenses (Jack Trees / palm Trees / Female Palmyra)

Timber Cutting licenses (Jack Trees / palm Trees / Female Palmyra)

Timber Cutting licenses (Jack Trees / palm Trees / Female Palmyra)

01.		Completed application for limited timber cutting
02.		A copy of the deed certified by the Grama Niladari and verified by the original
03.		Where the noticeable owner of the land is certified by the Grama Niladari when the applicant is not aware of the clear title of the land
04.		Affidavit taken to prove that there is no objection to the issuance of a permit to rent to the applicant when there are several heirs
05.		If a new construction is expected to throw down trees, an appropriate construction plan
06.		Letters of the pradeshiya Sabhas / Urban Councils if they are being scattered due to dangers
07.		If court verdicts regarding the land are relevant, court orders regarding them and dump
08.		Notice of correspondence in the case of power line disturbance or protest
		Click here to Download the Application

Issuing Permits for Timber / Timber Transport

Issuing Permits for Timber / Timber Transport

Issuing Permits for Timber / Timber Transport

01.		Completed application
02.		Grama Niladhari report on timber trunks, shredded wood or timber items
03.		License for cutting Jack / Palmyra / Female Palmyra Tree
04.		Timber logging document certified by Grama Niladari
05.		Forest Recommendation
06.		Original copy of the transport license and the official receipt issued by the Department of Railways (Forest Recommendation reports, Grama Niladari Reports or not necessary and License Duty does not apply) Licenses Obtaining licenses to re-transfer Railway)
07.		Invoices for timber, cracked timber or timber goods

Issuing vehicle revenue licenses

Issuing vehicle revenue licenses

Issuing vehicle revenue licenses

01.		Vehicle Registration Certificate / Copy of the Certified Registration Certificate issued by the institution for leasing or finance
02.		Insurance Certificate
03.		Eco test report
04.		Carbon tax receipt
05.		Fitness certificate (for lorries and buses)
06.		Passenger Transport Authority License and Photocopy of Passenger Transport Buses
		Recovery of lost revenue license
01.		Copy of the police complaint
02.		Vehicle Registration Certificate
03.		Insurance Certificate
04.		Amount for the relevant superannuation period
		Issuing a temporary revenue license
01.		Temporary revenue licenses are issued only for vehicles that cannot obtain the Emission Test Certificate due to engine repairs
02.		Letter in the garage where the engine was repaired
03.		Bill and receipt of parts purchased for repair of the engine

Issuing licenses to start new pawning centers

Issuing licenses to start new pawning centers

Issuing licenses to start new pawning centers

01.		Grama Niladhari report
02.		Report of Superintendent of Police
03.		Original Certificate of Incorporation of the Company and another copy
04.		Affidavit of non-compliance with law and order
05.		Original copy of insurance certificate covering bribery and burglary allegation and another copy
06.		A joint venture partnership
07.		A copy of the tax deed
08.		License fee - Rs. 1000.00
09.		Deposit - Rs. 100000.00
10.		Registration Charge - Rs.25000.00

Birth Amendment under 52(1)

Mother's Information - Required Documents
8	52 (1) Declaration - (Should be completed by himself if over 21 years of age and by a trustee if under 21)
8	Certified copy of your birth certificate
8	Certified copy of mother’s birth certificate
8	Certified copy of marriage certificate
8	Affidavit
8	Recommendation of the Grama Niladhari

Date of Birth / Gender Amendment - Required Documents
8	Hospital report
8	Affidavit
8	Recommendation of the Grama Niladhari

Birth Amendment under 27 (A)

Father's Information - Required Documents
8	27 (A) Declaration - (Should be completed by himself if over 21 years of age and by a trustee if under 21)
8	Certified copy of your birth certificate
8	Certified copy of Father’s birth certificate
8	Certified copy of marriage certificate
8	Affidavit
8	Recommendation of the Grama Niladhari

Registration of a previous death under Section 36

Compulsory Documents
8	Hospital death report/ Grama Niladhari death report/ Estate death report
8	Application form
8	Blank result sheet
8	Recommendation of the Grama Niladhari
8	Affidavit
8	Documents confirming the date of death
8	If the documents mentioned in No. 1 above cannot be submitted,
	Death notice / condolence letter / letter of the priest or monk who performed the religious rites

Prepare the National Identity card for the first time

Basic qualifications required to prepare an identity card
8	Should be a Sri Lankan citizen who has completed 15 years of age.

Documents required to prepare the National Identity card for the first time
8	Must be a Sri Lankan citizen over 15 years of age
8	Original birth certificate
8	If there is no birth certificate, presumptive age certificate and written proof of date of birth
	For the clergy
	In addition to the birth certificate, the novice certificate must be submitted.
	Certificate issued by the relevant Department of Religion for Hindu, Islamic and Catholic priests
8	Citizenship Certificate of Citizenship of Sri Lanka if born in a foreign country
8	Receipt of Rs. 100 paid to the Grama Niladhari
8	Receipt of Rs.250.00 paid to the Divisional Secretary over 16 years of age and Form 2/03
8	Receipt for receipt of photographs
8	Certificate of service obtained within 06 months for admission to the post.
8	Rs. 45 stamp cover

Amendment of National Identity Card

Documents required to amend the National Identity Card
8	Original birth certificate
8	Identity card used
8	If there is no birth certificate, presumptive age certificate and written proof of date of birth
	For the clergy
	In addition to the birth certificate, the novice certificate must be submitted.
	Certificate issued by the relevant Department of Religion for Hindu, Islamic and Catholic priests
8	Citizenship Certificate of Citizenship of Sri Lanka if born in a foreign country
8	Receipt of Rs. 250 paid to the Grama Niladhari
8	Receipt for receipt of photographs
8	Certificate of service obtained within 06 months for admission to the post.
8	Rs. 45 stamp cover

Obtain a duplicate for a lost Identity card

Documents required to Obtain a duplicate for a lost Identity card
8	Original birth certificate
8	Copy of police complaint
8	If there is no birth certificate, presumptive age certificate and written proof of date of birth
	For the clergy,
8	In addition to the birth certificate, the novice certificate must be submitted.
8	Certificate issued by the relevant Department of Religion for Hindu, Islamic and Catholic priests
8	Citizenship Certificate of Citizenship of Sri Lanka if born in a foreign country
8	Receipt of Rs. 500.00 paid to the GramaNiladhari
8	Evidence for the identity card number used
8	Original marriage certificate if marital name is included
8	Receipt for receipt of photographs
8	Certificate of service obtained within 06 months for admission to the post
8	Rs. 45 stamp cover

The application should be paid by the Grama Niladhari to the Divisional Secretariat and if the identity card is not received within 04 months, the applicant can make inquiries by contacting the Divisional Secretariat Identity Card Division or the Department of Registration of Persons (0115226126).